Payroll and HR

• Outsourcing the payroll services to Nowium
• Outsource human resources (HR) to Nowium
• Foreign citizens’ services
• HR consulting services
• Organisation of training courses

Nowium Payroll team can ensure the complete and correct management of staff salaries by completely or partially outsourcing the services you need:

• Complete outsourcing of payroll services
• Drafting and submitting payroll tax returns
• Drafting and submitting tax returns for detached employees
• Review of salary calculations
• Social Audit
• HR platform access services for client’s employees

Salary and human resources are a sensitive area in any entity regardless of company size.  Sensitivity is given by several factors: the confidentiality of salary information, the correctness of the preparation of documents and ensuring the correct calculations.

An HR expert must be constantly informed of the multiple legislative changes and the tax treatment of various cases of their own employees. The pandemic period brought even greater complexity in the area of ​​salary calculations and tax reporting, the implementation of various schemes to support the affected entities (technical unemployment, compensation for reduced working time, telework, days off for parents). It is a real challenge to be constantly informed of all legislative changes, especially when many of them are incompletely regulated.

In addition, payroll errors can cause team dissatisfaction, which could have a negative effect on a company’s performance.

Nowium has the expertise to enforce legal requirements, has up-to-date technical tools for managing this information and can provide you with complete, successful outsourcing of payroll services, becoming your payroll reliable partner.

Our business card is given by the vast experience in the field, by a team of professionals with numerous recognition awards from accredited professional bodies, by a constantly updated salary management software, as well as by a large portfolio of satisfied clients.

Outsourcing the payroll services to Nowium

The advantages of outsourcing payroll services to Nowium:

• access to the experience of a team dedicated to HR, APEX Payroll consultants do not deal with other accounting or tax areas and their expertise is maximized in the HR area
• access to a complex team, from junior to manager and partner and to legal consultants, access to the know-how of Nowium expertise
• ability of the company’s management to organise their current activities more efficiently
• avoid the risk of losing HR department’s resources
• process simplification for the company
• avoid costs associated with training employees responsible for salary calculations and the costs to update payroll software
• timely delivery of salary documents to management and pay slips to employees
• ensure confidentiality of salary information
• Nowium assumes responsibility for wage calculation process
• full engagement with state institutions
• assist during audits by Labour Inspectorate
• assist in resolving various cases in HR area
• permanent information on legislative changes
• flexible work procedures

Outsourcing payroll calculation to Nowium involves following tasks:

• retrieve data from previous payroll records and set up IT system
• process payroll information received based on customized monthly timesheet(file provided by Nowium) or through the integrated HR platform (if the client chooses to implement it)
• warn of any errors in documents provided/medical leave certificates
• calculation of sick leave allowances, holiday leave, special events
• calculate gross equivalent of net bonuses/compensations communicated
• calculate exchange rate differences in foreign currency-denominated wages (net or gross) and premiums or bonuses in foreign currency
• process bonuses, compensation, guarantees, attachments, detentions, advances
• prepare the payroll statement
• prepare payment report for taxes and social contributions
• compile accounting report and personalized reports with emphasis on wage costs by various dimensions: work locations, departments, cost centers or sections
• prepare payment orders for taxes and salary contributions
• prepare file for payments to employee bank accounts
• prepare pay slips with the possibility of individual or centralized transmission, in paper format (in envelope or secured paper), by e-mail in a PDF file (password protected or unprotected)
• prepare and register file for refund from health/work accident funds
• draft, sign and transmit monthly or annual declarations: 100, 112, 205, etc.
• generate salary accounting entries for import into the accounting system
• manage meal vouchers
• complete forms to report employment metrics.

If the customer chooses to implement the HR platform and its associated services, a number of processes are automated, such as:

• submission of time sheets, including approval and transmission of holiday’s leave
• 24/7 self-service employee access to customer-defined reports, pay slips, the possibility of generating income certificates, access to the employment contract and other salary documents, access to copies of identity documents, diplomas and other automations.

Outsource human resources (HR) to Nowium

• manage staff files
• prepare individual labour contracts
• draft additional acts to labour contracts
• make decisions to terminate, suspend and/or resume work
• compile, update and transmit the General Register of Employees’ Evidence (REGES)
• prepare all types of certificates

Foreign citizens’ services

Foreign citizens coming from EU Member States or from the European Economic Area, who are active in Romania, must declare their residency to the Romanian authorities and declare income related to their activity in Romania.

Nowium Payroll team can assist the management of declaratory obligations:

• assist in obtaining registration certificate
• prepare and register statement 222 (at start and end of activity)
• monthly calculation, completion and recordation of statement 224.

HR consulting services

Nowium Payroll consultants can guide you in solving various issues on the HR area:

• Payroll – review salary calculation process
• Human Resources – Review staff files
• Social Audit – Full review of the entity’s HR function

Services may be subject to customer-specific requests or a monthy consulting subscription.

Organisation of training courses:

• payroll practices
• optimizing wage costs
• taxation of self-employment income
• labour law
• customized courses